NOW HIRING – Lit Fest New West – Literary Festival Manager

Job Information: Literary Festival Manager (Part-time; Contract)

About LitFest NewWest
LitFest NewWest is an annual literary festival presented by the Arts Council of New Westminster (ACNW). Our vision is to bring the community together through the literary arts, with author, poet and songwriter readings, writing workshops, master classes, panel discussions and more. Launched in 2011, the event is steadily growing in size and attendance every year. LitFest brings new and established writers to the historic and beautiful City of New Westminster. Dates for the event are May 13-19, 2016. Information about previous LitFests can be viewed on our website: http://artscouncilnewwest.org/litfest/

The Position
Summary
This is a part-time contract position. The Festival Manager reports to the ACNW Executive Director. Key relationships are with the Festival Organizing Chair and Committee, the ACNW Board of Directors, sponsors, donors, and volunteers.
The Festival Manager will be responsible for key aspects in the delivery of the 2016 festival. Responsibilities will include event production and management, volunteer recruitment and scheduling, and marketing and communications.
The Festival Manager will work with flexibility, energy and commitment. The ideal candidate will have a keen interest in the work of the festival, and in the arts and culture of New Westminster more broadly.

Duties
The Festival Manager will work in consultation with the ACNW Executive Director and the Festival Organizing Chair to ensure that all elements of the festival are in place, on time and within budget. Duties include:

  • Assisting with volunteer management, including recruiting, communicating with, scheduling shifts for and managing a team of around 20 volunteers
  • Assisting with the festival’s social media
  • Handling all elements of the festival website (Word Press)
  • Assisting the organizing committee with aspects of PR and marketing
  • Providing information to sponsors, donors and attendees about LitFest
  • Providing administrative and clerical support
  • Participating in planning meetings as required
  • Attend LitFest as the lead at the Registration table, oversee the Volunteer table, and as support for the Vendor Tables (Market Place)
  • Attend and assist with the event debrief meeting and final reports

Experience

  • Successfully planned similar events
  • Worked with a small team, often in an office environment
  • Balanced immediate priorities with longer-term planning
  • Worked in the arts sector

Qualifications

  • Initiating, planning and managing projects
  • Organization
  • Attention to detail
  • Time management skills and working to deadlines
  • Communication: written, oral, electronic
  • Working with a budget
  • Social media: Twitter, Facebook, Instagram
  • Website management including sound knowledge of Word Press

Desirable

  • An interest in arts management
  • A working knowledge of literature and the broader arts sector
  • A working knowledge of the City of New Westminster
  • Ability to attend occasional evening planning meetings

Terms
$875.00 per month, for 4 months, for a total of $3500.00

Contract
This is a 4-month contract from February 1, 2016 to May 31, 2016. Hours of work will vary according to priorities, but generally will be 60 hours per month, to be carried out in a manner compatible to both the successful applicant and the Executive Director. No overtime rate will apply. Statutory holidays and vacation days are unpaid.

To Apply
Please submit a resumé of no more than two pages and a cover letter of no more than 500 words. Applications should be sent to Stephen O’Shea, ACNW Executive Director at info@artscouncilnewwest.org with both documents in one file named with your full name.

Closing Date for Applications
Applications must be received by 5 pm, Friday, November 20, 2015.

Interviews
Interviews will be held in New Westminster on Monday, December 7, 2015.